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Team: add new ppmc guide
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‎docusaurus.config.ts‎

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@@ -183,6 +183,10 @@ const config: Config = {
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label: "Inviting New Committers",
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to: "/team/new-committers",
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},
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{
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label: "Inviting New PPMC Members",
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to: "/team/new-ppmc-member",
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},
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{
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label: "Sign ICLA",
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to: "/team/sign-icla",

‎src/pages/team/index.md‎

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@@ -36,6 +36,10 @@ Each Podling Project Management Committee (PPMC) helps its Podling learn how to
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| Zhang Mingli | avamingli@apache.org | avamingli | HashData |
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| Leonid Borchuk | leborchuk@apache.org | leborchuk | Yandex Cloud |
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### New PPMC Members
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- [Inviting New PPMC Members](./team/new-ppmc-member)
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## Committers
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Committers are contributors who have shown sustained commitment to the project through ongoing contributions of high quality and have been granted write access to the project repositories.

‎src/pages/team/new-ppmc-member.md‎

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---
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title: Inviting New PPMC Members
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description: This is the process for adding new PPMC members for Apache Cloudberry.
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---
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This process outlines the steps involved in adding new PPMC (Podling Project Management Committee) members to Apache Cloudberry (Incubating), which follows the [Apache PMC Member guidelines](https://community.apache.org/pmc/adding-pmc-members.html).
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## New PPMC Member Process
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To go through the whole process of inviting a new PPMC member, you need to be a Cloudberry PPMC member and go step by step according to the following table.
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| Steps | Notes | Templates |
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|--------------------------------|----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|------------------------------------------------------------------------------------------------|
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| **Discussion** | Any PPMC member may propose a potential PPMC member. If you recognize someone (typically an existing committer) who has demonstrated leadership and commitment to the project, please start a discussion in the private@cloudberry.apache.org. It's recommended to provide the reason why you want to propose the new candidate. The discussion will last at least 7 days. | [[DISCUSS]](#ppmc-member-discussion-template) |
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| **Vote** | If the proposed candidate seems to be received positively by a majority of those responding, please start a new thread to vote the candidate. Let the Vote thread run for one week. | [[VOTE]](#ppmc-member-vote-template) |
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| **Announcing results** | No matter whether the result is positive or negative, please raise a new thread to summarize. If the result is negative, dismiss the following steps. | [[RESULT] [VOTE]](#ppmc-member-vote-results-template) |
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| **Sending the invitation** | If the result is positive (achieved at least 3 +1 votes and no vetoes), then send an invitation to the new PPMC member candidate. We give candidates a chance to decline PPMC membership in private. They can post a reply to the private mailing list. If the new PPMC member candidate accepts, go to next. Otherwise, express the gratitude of Cloudberry community and stop here. | [Invitation](#ppmc-member-invite-template) |
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| **Update roster** | If the new PPMC member already has an Apache ID, use the [PPMC roster tool](https://whimsy.apache.org/roster/ppmc/cloudberry) on Whimsy to update the roster and grant them appropriate PPMC privileges. | |
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| **Welcome** | Send a welcome email to the new PPMC member. | [Welcome](#welcome-the-new-ppmc-member-to-the-ppmc-template) |
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| **Announcement** | Announce the new PPMC member in the dev@cloudberry.apache.org mailing list. | [[ANNOUNCEMENT]](#new-ppmc-member-announcement-template) |
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| **News** | Share the news across the community channels. | |
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## Email Templates
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### PPMC member discussion template
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```
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To: private@cloudberry.apache.org
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Subject: [DISCUSS] New PPMC Member: [Candidate Name]
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Hi PPMC members,
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I would like to propose [Candidate Name] (GitHub ID: xxx) as a new
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PPMC member of Apache Cloudberry.
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[State reasons that you believe they are a good candidate, including their
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contributions to the project, leadership qualities, and commitment to the
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Apache Way.]
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[State contribution statistics and community involvement, if available and relevant.]
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Please remember that should this candidate be elected, they will have
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access to our archives, and be able to read this, so phrase your
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comments constructively with this in mind.
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```
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### PPMC member vote template
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```
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To: private@cloudberry.apache.org
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Subject: [VOTE] New PPMC Member: [Candidate Name]
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Hi PPMC members,
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This is a VOTE to add [Candidate Name] (GitHub ID: xxx) as a PPMC
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member of Apache Cloudberry.
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This has been discussed here:
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[Link to DISCUSS thread on lists.apache.org]
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If you have more to add to the discussion, please do so in the DISCUSS
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thread rather than in this VOTE thread.
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-----
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Please vote accordingly:
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[+1] Yes, add this person to the PPMC
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[0] Abstain
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[-1] No, do not add this person to the PPMC
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-----
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Voting ends one week from today, until midnight UTC on YYYY-MM-DD
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https://www.timeanddate.com/counters/customcounter.html?year=YYYY&month=MM&day=DD
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See voting guidelines at
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https://community.apache.org/pmc/adding-pmc-members.html
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```
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### PPMC member vote results template
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```
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To: private@cloudberry.apache.org
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Subject: [RESULT] [VOTE] New PPMC member: [Candidate Name]
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Hi Cloudberry PPMC,
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The vote has now closed. The results are:
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+1 N binding, M non-binding
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0 N binding, M non-binding
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-1 N binding, M non-binding
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[Considering listing the names of who voted]
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The vote is ***successful***.
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VOTE thread:
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[Include link to VOTE thread on lists.apache.org]
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Then I'm going to invite [Candidate Name] to join the Cloudberry PPMC.
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```
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### PPMC member invite template
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```
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To: [Candidate's Apache Email Address]
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Cc: private@cloudberry.apache.org
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Subject: Invitation to become Cloudberry PPMC member: [PPMC Member Name]
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Hello [Candidate Name],
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The Cloudberry Podling Project Management Committee (PPMC)
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hereby offers you membership in the PPMC. These privileges are offered on
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the understanding that you'll use them reasonably and with common sense.
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We like to work on trust rather than unnecessary constraints.
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This personal invitation is a chance for you to accept or decline in private.
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Please let us know in reply to this message whether you accept or decline.
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Also, please refrain from sharing that you were invited before the official
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announcement by the PPMC.
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The rights and responsibilities are described here:
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https://community.apache.org/pmc/responsibilities.html
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If that's in any way unclear, please reach out to me or any of the
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other PPMC members for clarification, or to discuss this decision in more
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detail.
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[Your Name]
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On behalf of the Apache Cloudberry PPMC
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```
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### Welcome the new PPMC member to the PPMC template
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```
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To: [PMC member ID]@apache.org, private@cloudberry.apache.org
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Subject: Welcome to the PPMC, [PPMC Member Name]
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Hello, [PPMC Member Name],
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Welcome to the Cloudberry Podling Project Management Committee. As a PPMC
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member, you are now empowered to help make decisions about, and guide the
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future of, our project.
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Please subscribe to the Cloudberry Podling Project Management
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Committee mailing list private@cloudberry.apache.org. Do this by
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sending an empty email to private-subscribe@cloudberry.apache.org and
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following the instructions in the automated response you'll receive.
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Please see the announcement email on the dev list.
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It's a real pleasure to have you here, and we look forward to working
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with you.
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[Your Name]
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On behalf of the Cloudberry PPMC
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```
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### New PPMC member announcement template
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```
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To: dev@cloudberry.apache.org
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Subject: [ANNOUNCEMENT] New PPMC Member: [PPMC Member Name]
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The Podling Project Management Committee (PPMC) for Apache Cloudberry
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is delighted to announce that [PMC Member Name] has joined the PPMC!
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[State New PPMC Member's contributions, leadership, and commitment to the
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project, if available and relevant.]
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The PPMC - Podling Project Management Committee - manages and guides the
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direction of the project, and is responsible for inviting new
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committers and PPMC members to steward the longevity of the project.
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See https://community.apache.org/pmc/responsibilities.html if you're
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interested in learning more about the rights and responsibilities of
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PPMC members.
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Please join us in welcoming [PPMC Member Name] to their new role in our
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project!
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[Your Name]
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On behalf of the Apache Cloudberry PPMC
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```

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